Documents Required for Company Registration

Company incorporation is document-driven. The portal checks identity, control and address, and a mismatch in any of them is the usual reason a SPICe+ application is sent back. Here is what to gather, grouped by purpose.

Director and shareholder documents

For every proposed director and shareholder you need:

• PAN card (mandatory for Indian nationals).
• One identity proof — passport, voter ID or driving licence.
• One recent address proof — a bank statement or utility bill, usually not older than two months.
• A passport-size photograph and an email and mobile linked for verification.

Names and dates of birth must match across all three documents exactly.

Registered office proof

The company needs a registered office from day one. You provide a recent electricity or utility bill for the premises and, if the premises are rented, the rent agreement together with a no-objection certificate from the owner. The address on the proof must match what is entered in SPICe+.

Foreign nationals and NRIs

A foreign national director provides a passport as mandatory identity proof, plus an address proof, and the documents generally need to be notarised or apostilled in the home country. Where required, board and shareholding documents follow the same authentication route.

Mistakes that delay incorporation

The recurring problems are an address proof that is too old, a name that differs between PAN and another document, a utility bill in a parent's or spouse's name without a no-objection, and blurred scans. A quick consistency check across every document before filing prevents almost all of these.

Identity, control and address — get those three proven cleanly and incorporation rarely stalls. Documentation rules can change, so confirm the current requirements before you file.