GST Registration Documents Checklist

Most GST registration delays come down to documents — the wrong address proof, a mismatched name, or a file the portal will not accept. Here is the checklist grouped by what each document is meant to prove, so nothing is missing when you file.

Identity and PAN

Every application needs the PAN of the business and of each promoter or partner, plus a photograph of the promoters and the authorised signatory. PAN is the backbone of the GSTIN, so the name on it must match the name used everywhere else in the application.

Proof of business constitution

This proves the entity exists and who controls it:

• Proprietorship: the proprietor's PAN is usually enough.
• Partnership: the partnership deed.
• Company or LLP: the certificate of incorporation, plus board authorisation for the signatory.

Proof of place of business

For the principal place of business you need address proof that is current and consistent:

• Owned premises: a latest electricity bill, municipal receipt or property-tax receipt.
• Rented premises: the rent agreement together with the owner's address proof.
• Shared or consent premises: a consent letter with the owner's proof.

Bank and authorised signatory

A cancelled cheque, bank statement or passbook page showing the name, account number and IFSC links the business to a bank account. The authorised signatory also needs a photograph and a letter of authorisation or board resolution.

Avoiding a documentation rejection

The recurring mistakes are an address proof that is months out of date, a scan that is unreadable, a name spelt differently across PAN and bank, or an electricity bill in a relative's name without a consent letter. Check every document for a name and address that match the application exactly.

Get the place-of-business proof right and most GST rejections disappear. Document requirements can change by notification, so confirm the current list before you upload.